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Background

Privacy Policy

Introduction

BrokerSpecs recognizes the importance of protecting personal data and the privacy of data subjects. Safeguarding your personal data and ensuring its security are of utmost importance to the Website. Therefore, BrokerSpecs has established this Personal Data Protection Policy ("Policy") as part of its social responsibility. We are committed to complying with personal data protection laws and other relevant regulations to ensure that the Website is dedicated to providing secure services and protecting your personal data to the highest standards. This policy outlines the processes for collecting, using, storing, transmitting, and deleting data, as well as the other rights of data subjects.

Please read this policy thoroughly before entering into any business relationship with BrokerSpecs or engaging in any activities with us. By entering into an agreement with BrokerSpecs and consenting to the collection of your data, you hereby acknowledge and agree to be bound by the terms and conditions of this policy as set forth herein.

This policy is created to explain and clarify the practices regarding the collection, use, or disclosure of personal data, including the rights of the data subjects as per the Personal Data Protection Act.

Interpretation

Unless otherwise specified herein, the following terms shall have the meanings set forth below:

“BrokerSpecs” or “the Website” or “We” or “Us” or “the Company” means the entity hosting services under the domain name https://Brokerspecs.com/..

“Data Controller” means any person or public authority which, alone or jointly with others, determines the purposes and means of processing personal data and has the authority to make decisions regarding such processing.

“Data Subject” or “You” or “User” means any individual, excluding legal entities, who can be identified from:

  • Personal data and other information that the website has or is likely to access.

“Personal Data” means any information relating to a data subject that can identify the data subject, whether such information is:

  • true or false;
  • directly or indirectly;
  • in physical or electronic form.

“Processing” or “Process” means any operation performed on personal data, including but not limited to the collection, use, storage, transmission, and deletion of personal data.

Purpose and Scope of the Policy

This policy shall apply to you, contractors, employers, and/or users of the website and/or platform operated by BrokerSpecs and third-party service providers who can access or process personal data (“you” or “your”). This policy will cover all personal data collected, stored, processed, transferred, or deleted by BrokerSpecs in the course of the company’s business operations. Under this policy, BrokerSpecs will act as the Data Controller for all additional personal data related to the company’s website and/or platform, such as the information you provide when creating an account and any actions taken on the company’s website and/or platform.

Under this Personal Data Policy, your data will be used for the following purposes:

  1. Legal Transactions, Contracts, or any Transactions
    • To facilitate entering into legal transactions or contracts and to comply with such legal transactions or contracts.
    • To conduct any related transactions.
    • To communicate for business purposes with the data subject in the capacity of an employer or contractor.
  2. Legal Compliance
    • To ensure compliance with applicable laws, rules, and regulations relevant to the website.
    • To carry out actions required by governmental authorities.
  3. Company Operations and Development
    • For internal administration and management, such as usage data analysis and auditing.
    • To improve services or user experience.
    • To collect user feedback.
    • To provide post-service support.
    • For marketing and service promotion.
    • To conduct internal audits in various areas such as security and operations.
  4. Media Production and Dissemination
    • To use photographs, videos, or other content related to the data subject in the production and dissemination of media on online platforms or other channels.
  5. Legitimate Interests of the Company or Others
    • To investigate and prevent actions that may violate the law.
    • To prevent or mitigate harm to the life, body, or mental well-being of individuals.

Collection of Personal Data

By engaging in any activity within the Website, you consent to the processing of your personal data. You expressly consent to the collection, organization, storage, modification (including updates and changes), use, anonymization, blocking, deletion, and distribution (transfer) of such personal data to third parties under the terms specified in this policy. BrokerSpecs shall collect personal data for purposes and within the scope of lawful and fair methods necessary for providing services in accordance with its duties, complying with legal requirements, and utilizing this data in the event of a dispute between you and BrokerSpecs. Consequently, we will inform and obtain the data subject’s consent through electronic channels or other methods as determined by Us.

We collect two types of data and information from you: Non-Personal Information and Personal Information. This collection is carried out for the purposes of providing, maintaining, protecting, and improving our services, developing new services, and safeguarding BrokerSpecs and its users.

  • Non-Personal Information – We retain some non-personally identifiable information ("Non-Personal Information"), such as your approximate geo-location, your web request, browser type, browser language, web pages you visit before or after visiting our Website or using the App, URLs, platform type, click numbers, landing pages, viewed pages and the order of those pages and time spent on pages. This information is collected and retained for security reasons and so that we can audit and statistically track usage, audit our affiliates, and calculate payments to third parties.
  • Personal Information – “Personal Information” is information that may be of a private or sensitive nature, including your name, gender, phone number, e-mail address or mailing address, payment information and IP address. We collect your IP address as part of your use of the Service. We also collect the following Personal Information from you when you create an account (“Account”) on the Website which is required to access certain parts of the Service: your full name, email address, password, and phone number.

In the event that a data subject refuses to provide the necessary information required for any juristic acts or contract, or refuses to provide any information required by the website for legal proceedings, we may need to refuse to enter into such a juristic act or contract, or may terminate any existing relationship with the data subject.

In the event that the Website needs to process your personal data for purposes other than those initially specified, we will notify you accordingly. If such additional processing cannot be justified by any other legal basis, the Website will obtain your explicit consent before processing your personal data for the new purposes. You will have the option to grant or withhold your consent according to your preference.

Personal Data Automatically Collected from Data Subjects

BrokerSpecs also automatically generates or collects information from your computer or device when you use the Website’s services. This includes your IP address, location, information about the device and browser you use to access BrokerSpecs, as well as information about your usage and profile, such as your interactions with the company’s website and/or platform or marketing emails.

Other Methods of Collecting Personal Data

When BrokerSpecs collects your personal data, you reserve the right to be informed of the details as specified in this policy, which includes but is not limited to the purposes and legal basis for the collection, use, disclosure, or processing of any personal data. If the processing of personal data requires your consent under applicable data protection laws, BrokerSpecs shall obtain your explicit consent.

In the event that BrokerSpecs collected your personal data prior to the effective date of any data protection laws governing the collection, use, disclosure, or processing of personal data, We shall continue to collect and use your personal data for the original purposes previously communicated to You. You have the right to withdraw your consent by contacting BrokerSpecs using the contact details provided in this policy. We reserve the right to review the withdrawal request and to act in accordance with the requirements of the applicable data protection laws.

Processing of Personal Data

According to data protection laws, BrokerSpecs will handle all activities and process your personal data in accordance with the legitimate interest and specified purposes. BrokerSpecs will handle your personal data in accordance with applicable laws and regulations based on at least one of the following legal reasons:

  • Consent of the Data Subject
  • Performance of a Contract
  • Compliance with Legal Obligations
  • Legitimate interests pursued by BrokerSpecs or third-party service providers who may access or process your personal data

Your personal data will be processed for each activity based on the following purposes:

  • Provision of Company Services: Facilitating your reviews, granting access to your user account, and providing access to the Website and/or platform.
  • Improvement of Platforms and Services: Enhancing the Company’s platforms and services.
  • Responding to Inquiries and Providing Services: Addressing questions and delivering services to you.
  • Distribution of Company Newsletters: Sending newsletters from the Company.
  • Employee Training and Quality Control: For employee training and quality purposes to improve service standards.
  • Legal and Regulatory Compliance: Ensuring adherence to all requirements, including retention of data due to legal obligations or court orders.
  • Enforcement of Terms and Conditions: Ensuring compliance with the Company’s policies and agreements.
  • Compliance with Legal Rights and Obligations: Alignment with applicable laws and regulations.
  • Pursuing Legitimate Business Interests: Related to operating the Website and/or platform, ensuring processing is relevant, adequate, and limited to necessary purposes without unfair impact on your rights.

BrokerSpecs will process your data according to specified obligations and objectives. If data is used beyond lawful obligations, you will be notified and your consent will be requested. You may withdraw your consent at any time using the contact details provided.

Data Retention Period

BrokerSpecs will securely store your personal data for as long as it is required to fulfill the purposes for which it was collected. The retention period may vary depending on the type of data and the purpose of processing, as well as applicable legal, contractual, or regulatory requirements.

  • Service Provision: Data will be retained as long as necessary to provide and maintain requested services or until you terminate your account.
  • Legal and Regulatory Compliance: Certain data may be kept for the duration required by applicable laws, including tax, audit, or financial reporting obligations.
  • Contractual Obligations: Data may be retained to fulfill obligations under agreements between BrokerSpecs and you.
  • Dispute Resolution: Data may be preserved for the period necessary to address or defend potential legal claims, investigations, or disputes.
  • Legitimate Business Interests: Retention may be extended when required to improve services, safeguard operations, or ensure security and fraud prevention.

Once the retention period has expired, BrokerSpecs will securely delete, anonymize, or otherwise render your personal data unusable. The Website reserves the right to remove such personal data without prior notice if it is no longer necessary for the purposes for which it was collected. If required by law, you will be informed of any exceptions or extended retention periods.

Disclosure of Personal Data

BrokerSpecs may disclose your personal data to specific entities or individuals for legitimate business, legal, or regulatory purposes, in accordance with applicable laws and criteria. The disclosure will always be limited to what is strictly necessary, and appropriate safeguards will be applied.

  • Internal Recipients: Advisors, legal representatives, employees, staff members, directors, or managers of BrokerSpecs who require access to personal data for operational or compliance purposes.
  • Government Agencies & Authorities: Entities with regulatory authority, law enforcement, or those legally empowered to request disclosure (e.g., court orders, investigations, or legal proceedings).
  • Business Partners & Service Providers: Partners, contractors, auditors, IT providers, and data processors entrusted to support company operations such as system development, improvement, analytics, or security.
  • Affiliates & Subsidiaries: Current or future affiliates of BrokerSpecs, including companies under common control, ownership, or restructuring.
  • Mergers & Acquisitions: Entities involved in mergers, asset sales, or acquisitions of all or part of the Company.

When disclosing data to third parties, BrokerSpecs will ensure that only the minimum necessary information is shared. Data may be anonymized or pseudonymized for security. Third parties are contractually required to maintain confidentiality, comply with applicable data protection standards, and use the data solely for the agreed purposes.

  • Consent Requirement: If the law requires explicit consent, BrokerSpecs will obtain it before disclosure.
  • Protective Measures: Appropriate technical and organizational safeguards will be applied to prevent unauthorized use or disclosure.
  • International Transfers: If personal data is transferred abroad, BrokerSpecs will ensure the receiving country or organization maintains adequate protection. Additional consent may be requested if required.
  • Data Subject Requests: Upon request, BrokerSpecs may share personal data directly with the data subject or a designated recipient.

In all cases, BrokerSpecs will maintain strict oversight of disclosed data and ensure third parties adhere to data protection principles, safeguarding your rights and freedoms.

Links to Third-Party Websites and/or Platforms

BrokerSpecs may provide links to third-party websites, applications, products, or services for your convenience. These third parties may collect, process, or use your personal data independently of BrokerSpecs. Please note that this Privacy Policy only applies to the collection and processing of personal data conducted directly by BrokerSpecs.

BrokerSpecs does not control, endorse, or assume responsibility for the privacy practices, content, or security measures of such third-party websites and/or platforms. When accessing third-party services, we strongly encourage you to review their respective privacy policies and terms of use to understand how your personal data will be collected, used, or disclosed.

Security Measures for Personal Data Protection

BrokerSpecs prioritizes the confidentiality, integrity, and availability of your personal data. We implement organizational, technological, and administrative safeguards to prevent unauthorized access, use, alteration, disclosure, or destruction of your data.

  • Organizational Measures: Strict access controls ensuring that only authorized personnel can access your personal data, with mandatory confidentiality obligations.
  • Technical Measures: Firewalls, intrusion detection systems, encryption technologies, secure servers, and regular vulnerability assessments to safeguard your information.
  • Physical Measures: Secure facilities, restricted server room access, CCTV monitoring, and document storage protections.
  • Administrative Safeguards: Employee training on data protection, regular audits, and compliance reviews with applicable data protection laws.

While BrokerSpecs strives to apply the highest security standards, no method of transmission over the Internet is completely secure. We therefore cannot guarantee absolute security of your data. For your protection, we advise you to avoid sending sensitive personal information (e.g., passwords or payment details) via unencrypted channels such as email.

Any third-party organizations engaged by BrokerSpecs to process personal data on our behalf are contractually obligated to implement equivalent safeguards and comply with data protection requirements. This ensures that your information remains protected at all stages of collection, storage, processing, and transfer.

Correction and Deletion of Personal Data

If any of your personal data is incorrect, outdated, incomplete, or misleading, you have the right to request correction. You may also request the deletion of your personal data when it is no longer necessary for the purposes for which it was collected, or if you withdraw your consent. Such requests can be submitted by contacting us at [email protected].

Upon receiving your request, BrokerSpecs will promptly review and take appropriate measures to update, rectify, or permanently remove your data from our systems, unless retention is required by law or for the establishment, exercise, or defense of legal claims. All correction or deletion requests are logged to ensure accountability and transparency.

Please note that in certain circumstances, we may not be able to comply with your request immediately if:

  • Legal proceedings are ongoing or data must be retained to comply with statutory obligations.
  • The data is required for completing contractual obligations or resolving disputes.
  • Retention is necessary for legitimate business purposes, such as fraud prevention or audit requirements.

Nevertheless, you always retain the right to withdraw your consent to data processing. Such withdrawal will not affect prior lawful processing but will prevent further processing of your data. Once a valid withdrawal request is received, BrokerSpecs will cease all processing activities as quickly as possible.

If you believe that your request has not been handled satisfactorily, you also have the right to lodge a complaint with the relevant data protection authority. For further assistance regarding your personal data, please contact our Data Protection Officer at [email protected].